RFI, submittal and change order logs that stay current
Logs slip when they live in someone's inbox. Athena keeps RFI, submittal, change order and transmittal logs tied to the job, with owners and due dates, and tees up the follow-ups for you to send on your yes.
Try it on a real job
Athena PM is $197/mo with 5 seats included and a 7-day free trial.
Most logs go stale for the same reasons: they're updated after the fact, the due dates aren't tracked against the schedule, and nobody owns the follow-up. An RFI that sits past its required-by date becomes a delay, and a change order that isn't priced into the schedule becomes a fight at closeout.
How Athena keeps them current
Tied to the job. Every item has an owner, a due date and a link to the schedule activity or SOV line it affects.
Reminders and a morning briefing. What's open, what's due and what's overdue.
Teed-up follow-ups. She drafts the follow-up emails for you to review and send.
Sample job RFI-001 drafted on iPhone, ready for you to review and send.
Sample job CO-01 priced and added to the schedule, on iPhone.
Change orders priced into the schedule
When a change order is priced, Athena adds its schedule impact to the CPM and, once approved, carries it onto the schedule of values as its own line, so the next pay app ties to the adjusted contract sum. Pay applications.
Frequently asked questions
What should an RFI log include?
At minimum: the RFI number, the question, the drawing or spec reference, the date sent, the required-by date, who has the ball, the response, and any cost or schedule impact. Athena tracks each RFI against its required-by date and drafts the follow-up when a response is late.
How do I track submittals?
Keep one log by spec section with the sub, submitted date, required-by date, reviewer, status and lead time. Work back from the date the material is needed on site. Athena flags submittals that could hold up activities in the lookahead.
How do I keep a change order log?
Log every potential change as soon as it comes up, with its cause, priced amount and schedule impact, and track it through approval. Athena keeps the log tied to the job and adds approved changes to the schedule of values.
Does Athena send RFIs for me?
No. Athena drafts the RFI and the follow-up emails for you to send. You review, edit and send them yourself.
Try it on a real job
Athena PM is $197/mo with 5 seats included and a 7-day free trial.
